Terms/Privacy/Cookie Policy

Terms/Privacy/Cookie Policy

Scottish Golf Terms and Conditions

ATTENTION: This legal notice applies to the entire contents of the Website (which, for the avoidance of doubt, shall include the Central Database of Handicaps (the “CDH”)) under the domain name www.scottishgolf.org (the “Website”) and to any correspondence by e-mail between us and you. Please read these terms carefully before using the Website. Using the Website indicates that you accept these terms regardless of whether or not you choose to register with us. If you do not accept these terms, do not use the Website. This notice is issued by Scottish Golf .
Introduction
1.1 You may access most areas of the Website without registering your details with us. Certain areas of the Website are only open to you if you register.  By accessing any part of the Website, you shall be deemed to have accepted this legal notice in full. If you do not accept this legal notice in full, you must leave the Website immediately.
1.2 Scottish Golf may revise this legal notice at any time by updating this posting. You should check the Website from time to time to review the then current legal notice because it is binding on you. Certain provisions of this legal notice may be superseded by expressly designated legal notices or terms located on particular pages at the Website.
1.3 In this notice the following words and expressions shall (except where the context otherwise requires) have the following meanings:
Area Authority” means any of the individual members of Scottish Golf which are registered as such a user of the CDH.
Area Authority/County Administrator” means any person affiliated to, employed by or contracted to either an Area Authority or County who is registered as such a user of the CDH. “Assignee” means any third party to whom Scottish Golf assigns these terms in accordance with Clause 9. “County” means any of the individual members of Scottish Golf which are registered as such a user of the CDH.
Golf Club Administrator” means any person affiliated to, employed by or contracted to a Golf Club who is registered as such a user of the CDH.
Golf Club” means any golf club which is registered as such a user of the CDH.
Full Handicap Record” means the record of the data set out in Table A of Appendix I to the CONGU Unified Handicapping System (2012-16) (as amended from time to time) as it relates to a particular data subject.
Handicap Record” means the record of the following data as it relates to a particular data subject: name, member unique ID, Home Club, exact handicap, playing handicap, date handicap last updated and outstanding away scores awaiting processing.
Home Club” shall have the meaning ascribed to it in the CONGU Unified Handicapping System (2012-16) (as amended from time to time).
Individual Details” means any personal data relating to a particular data subject which is uploaded to and/or stored within the CDH and not contained within that data subject’s Handicap Record or Full Handicap Record. Such personal data shall include, without limitation, that data subject’s date of birth and gender.
Individual Member” means any person who is registered as such a user of the CDH.
“ISV Administrator” means any person affiliated to, employed by or contracted to an ISV who is registered as such a user of the CDH.
ISV” means any CONGU licensed independent handicapping software provider which provides handicapping software to a Golf Club and which is registered as such a user of the CDH.
Member Activity Status” means the data tab contained within certain areas of the CDH which can be used by a Golf Club to indicate whether any particular data subject is currently a member of that Golf Club;
Privacy Policy” means the SGU’s current privacy policy as published on and available at the Website from time to time.
Tournament Administrator” means any person affiliated to, employed by or contracted to a Tournament Organising Committee who is registered as such a user of the CDH.
Tournament Organising Committee” means any organiser of a Scottish Golf approved tournament (which for the avoidance of doubt shall include any golf club affiliated to Scottish Golf organising an open competition), which is registered as such a user of the CDH.
Union Administrator” means any person affiliated to, employed by or contracted to Scottish Golf who is registered as such a user of the CDH.
References to “data subject”, “data controller”, “processing” and “personal data” shall have the same meanings as ascribed to them in the Data Protection Act 1998 (“DPA“).
2.Licence 2.1 You are permitted to print and download extracts from the Website for your own non-commercial use on the following basis:
a) no documents or related graphics on the Website are modified in any way;
b) no graphics on the Website are used separately from the corresponding text; and
c) Scottish Golf’s copyright and trade mark notices and this permission notice appear in all copies.
2.2 Where you are a Golf Club you are permitted to obtain from the CDH (via a Golf Club Administrator only) the Handicap Record of any data subject and the Full Handicap Record and gender, date of birth, email address, mobile phone number, name of ‘away’ club(s), Member Activity Status, home member number, and membership status of any data subject who is a member of your golf club, subject to the restriction that any such personal data thereby obtained shall only be processed by you for the purposes of:
a) verifying the identity and the exact and playing handicaps of that data subject;
b) verifying the date on which the exact and playing handicaps of that data subject were last updated and whether there are any outstanding away scores awaiting processing in respect of that data subject;
c) in respect of your own internal records relating to that data subject, updating such records or repopulating them to the extent that the data contained therein has been lost, damaged or corrupted;
 d) where you have obtained consent from a data subject to do so, communicating with that data subject via email or SMS in accordance with the terms of that consent; or
e) where a data subject is to cease to be a member of your golf club, and you have obtained consent from that data subject to do so, sharing or communicating such data with other Golf Clubs,
and in any case shall be processed in accordance with any obligations conferred on you by the DPA and shall not be distributed to any third parties except as otherwise directed by Scottish Golf.
2.3 Subject to clauses 4.2 and 4.3, where you are a Golf Club you are permitted to amend the gender, date of birth, email address, mobile phone number, name of ‘away’ club(s), Member Activity Status, home member number, and membership status of any data subject in respect of whom your golf club is the Home Club, and any data contained within that data subject’s Handicap Record or Full Handicap Record, by posting, transmitting or uploading replacement data to the CDH (via a Golf Club Administrator only) in substitution thereof.
1.8 Where you are an Area Authority or a County you are permitted to obtain from the CDH (via an Area Authority/County Administrator only) the Handicap Record of any data subject, and the Full Handicap Record, gender, date of birth, name of ‘away’ club(s), Member Activity Status, home member number, and membership status of any data subject who is a member of a golf club affiliated with your Area Authority or County or an individual member of a County, subject to the restriction that any such personal data thereby obtained shall only be processed by you for the purposes of:
a) verifying the identity and the exact and playing handicaps of that data subject;
b) verifying the date on which the exact and playing handicaps of that data subject were last updated and whether there are any outstanding away scores awaiting processing in respect of that data subject;
c) verifying the eligibility of that data subject to participate in any tournament the entry to which is restricted to members of golf clubs affiliated with your Area Authority or County or individual members of your County; or
d) identifying and monitoring information and trends relating to the data subjects including handicap, age, gender, area of residence, golfing performance, golf club membership, and such other data of a similar nature, of data subjects when viewed as a group (which information is to be used for the purpose of tailoring the delivery of golfing related services provided by the relevant Area Authority or County),
and in any case shall be processed in accordance with any obligations conferred on you by the DPA and shall not be distributed to any third parties except as otherwise directed by the SGU.
1.9 Where you are a Tournament Organising Committee you are permitted to obtain from the CDH (via a Tournament Administrator only) the Handicap Record and date of birth of any data subject, subject to the restriction that any such personal data thereby obtained shall only be processed by you for the purposes of:
a) verifying the identity and the exact and playing handicaps of that data subject;
b) verifying the date on which the exact and playing handicaps of that data subject were last updated and whether there are any outstanding away scores awaiting processing in respect of that data subject; or
c) verifying the eligibility of that data subject to participate in any tournament including, without limitation, by reference to that data subject’s date of birth,
and in any case shall be processed in accordance with any obligations conferred on you by the DPA and shall not be distributed to any third parties except as otherwise directed by the SGU.
1.10 Where you are an ISV you are permitted to obtain from the CDH (via an ISV Administrator only) the Handicap Record of any data subject and the Full Handicap Record and member number of any data subject who is a member of a Golf Club in respect of which you provide handicapping software services, subject to the restriction that any such personal data thereby obtained shall only be processed by you for the purposes of:
a) verifying the identity and the exact and playing handicaps of that data subject; or
b) verifying the date on which the exact and playing handicaps of that data subject were last updated and whether there are any outstanding away scores awaiting processing in respect of that data subject;
and in any case shall be processed in accordance with any obligations conferred on you by the DPA and shall not be distributed to any third parties except as otherwise directed by the SGU.
1.11 Where you are an Individual Member you are permitted to obtain from the CDH your own Individual Details, Handicap Record and Full Handicap Record, subject to the restriction that such personal data obtained by you shall only be processed by you for the purposes of verifying the accuracy of any records relating to you.
1.12 Subject to clause 4.4, where you are an Individual Member you are permitted to amend your gender, date of birth, e-mail address, mobile telephone number or any other Individual Details relating to you by posting, transmitting or uploading replacement data to the CDH in substitution thereof.
1.13 Except as permitted by clauses 2.2 to 2.9 above, no user of the CDH shall:
a) obtain any data from the CDH;
b) amend any data on the CDH; or
c) process any data obtained from the CDH,
and any user who does not comply with the provisions of this clause shall indemnify and keep indemnified the SGU in full where the SGU suffer loss or damage as a result.
1.14 Unless otherwise stated, the copyright and other intellectual property rights in all material on the Website (including, without limitation, photographs and graphical images) are owned by the SGU or its licensors. For the purposes of this legal notice, any use of extracts, information or data from the Website other than in accordance with clauses 1.4 to 1.12 for any purpose is prohibited. If you breach any of the terms in this legal notice, your permission to use the Website automatically terminates and you must immediately destroy any downloaded or printed extracts from the Website.
1.15 Subject to clauses 1.4 to 1.12, no part of the Website may be reproduced or stored in any other website or included in any public or private electronic retrieval system or service without the SGU’s prior written permission.
1.16 Any rights not expressly granted in these terms are reserved.
Service access
While the SGU endeavours to ensure that the Website is normally available 24 hours a day, the SGU shall not be liable if for any reason the Website is unavailable at any time or for any period.  Access to the Website may be suspended temporarily and without notice in the case of system failure, maintenance or repair or for any other reason.
Visitor material and conduct
Other than personally identifiable information, which is covered under this clause  and our Privacy Policy, any material you transmit or post to the Website shall be considered non-confidential and non-proprietary. The SGU shall have no obligations with respect to such material. The SGU and its designees shall be free to copy, disclose, distribute, incorporate and otherwise use such material and all data, images, sounds, text and other things embodied therein for any and all commercial or non-commercial purposes.
1.18 You are prohibited from posting, transmitting or uploading to or from the Website any material or information:
a) that is threatening, defamatory, obscene, indecent, seditious, offensive, pornographic, abusive, liable to incite racial hatred, discriminatory, menacing, scandalous, inflammatory, blasphemous, in breach of confidence, in breach of privacy or which may cause annoyance or inconvenience; or
b) for which you have not obtained all necessary licences, consents and/or approvals; or
c)which constitutes or encourages conduct that would be considered a criminal offence, give rise to civil liability, or otherwise be contrary to the law of or infringe the rights of any third party, in any country in the world; or
d) which is technically harmful (including, without limitation, computer viruses, logic bombs, Trojan horses, worms, harmful components, corrupted data or other malicious software or harmful data); or
e) that is inaccurate, incorrect or misleading.
1.19 Where you are a user of the CDH you must, before posting, transmitting or uploading to the Website any personal data relating to a data subject, obtain on either an implied or an express basis all necessary consents, licenses or approvals required to permit the transfer to and processing by the SGU and its staff of that personal data in accordance with the terms of the DPA for the following purposes:
a) to maintain and keep updated the CDH, including by viewing any personal data held on the CDH in respect of that data subject, such as that data subject’s name, gender, date of birth, e-mail address, mobile telephone number or exact or playing handicap;
b) identifying and monitoring information and trends relating to the data subjects including handicap, age, gender, area of residence, golfing performance, golf club membership, and such other data of a similar nature, of data subjects when viewed as a group  (which information is to be used for the purpose of tailoring the delivery of golfing related services provided by the SGU);
c) to transfer and make available that personal data through the CDH to any user of the CDH, excluding any Individual Members other than that to which the personal data relates, for processing pursuant to their respective permitted access and usage rights as set out at clause 2 above; and
d) to transfer that personal data to any Assignee for the same purposes as outlined above,
and you agree to indemnify and keep indemnified the SGU in full to the extent that you have not complied with the provisions of this clause and the SGU suffer loss or damage as a result.
1.20 Where you are an Individual Member you consent fully to any personal data which relates to you as a data subject and which you post, transmit or upload to the Website being processed by the SGU and its staff for the following purposes:
a) to maintain and keep updated the CDH, including by viewing any personal data held on the CDH in respect of you, such as your name, gender, date of birth, e-mail address, mobile telephone number or exact or playing handicap;
b)identifying and monitoring information and trends relating to the data subjects including handicap, age, gender, area of residence, golfing performance, golf club membership, and such other data of a similar nature, of data subjects when viewed as a group  (which information is to be used for the purpose of tailoring the delivery of golfing related services provided by the SGU);
c) to transfer and make available that personal data through the CDH to any user of the CDH, excluding any Individual Members other than yourself, for processing pursuant to their respective permitted access and usage rights as set out at clause 2 above; and
d) to transfer that personal data to any Assignee for the same purposes as outlined above.
1.21 You must not misuse our Website by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to our Website, the server on which our Website is stored or any server, computer or database connected to our site. You must not attack our Website via a denial-of-service attack or a distributed denial-of service attack.
1.22 The SGU shall fully co-operate with any law enforcement authorities or court order requesting or directing the SGU to disclose the identity or locate anyone posting any material in breach of clause 1.18 or clause 1.21.
Links to and from other websites
Links to third party websites on the Website are provided solely for your convenience. If you use these links, you leave the Website. The SGU has not reviewed all of these third party websites and does not control and is not responsible for these websites or their content or availability. The SGU therefore does not endorse or make any representations about them, or any material found there, or any results that may be obtained from using them. If you decide to access any of the third party websites linked to the Website, you do so entirely at your own risk.
Registration
1.23 Each registration is for a single user only. The SGU does not permit you to share your user name and password with any other person nor with multiple users on a network.
1.24 Responsibility for the security of any passwords issued rests with you.
Disclaimer
1.25 While the SGU endeavours to ensure that the information on the Website is correct, the SGU does not warrant the accuracy and completeness of the material on the Website. The SGU may make changes to the material on the Website, or to the products and prices described in it, at any time without notice. The material on the Website may be out of date, and the SGU makes no commitment to update such material.
1.26 The material on the Website is provided “as is”, without any conditions, warranties or other terms of any kind. Accordingly, to the maximum extent permitted by law, the SGU provides you with the Website on the basis that the SGU excludes all representations, warranties, conditions and other terms (including, without limitation, the conditions implied by law of satisfactory quality, fitness for purpose and the use of reasonable care and skill) which, but for this legal notice, might have effect in relation to the Website.
Liability
1.27 The SGU, any other party (whether or not involved in creating, producing, maintaining or delivering the Website), and any of the SGU’s group companies and the officers, directors, employees, shareholders or agents of any of them, exclude all liability and responsibility for any amount or kind of loss or damage that may result to you or a third party (including without limitation, any direct, indirect, punitive or consequential loss or damages, or any loss of income, profits, goodwill, data, contracts, use of money, or loss or damages arising from or connected in any way to business interruption, and whether in delict (including without limitation negligence), contract or otherwise) in connection with the Website in any way or in connection with the use, inability to use or the results of use of the Website, any websites linked to the Website or the material on such websites, including but not limited to loss or damage due to viruses that may infect your computer equipment, software, data or other property on account of your access to, use of, or browsing the Website or your downloading of any material from the Website or any websites linked to the Website.
1.28 Nothing in this legal notice shall exclude or limit the SGU’s liability for:
a) death or personal injury caused by negligence; or
b) fraud; or
c) misrepresentation as to a fundamental matter; or
d) any liability which cannot be excluded or limited under applicable law.
1.29 If your use of material on the Website results in the need for servicing, repair or correction of equipment, software or data, you assume all costs thereof.
Assignation
The SGU may at any time assign, transfer, charge or deal in any other manner with these terms or any of its rights under them, or sub-contract any or all of its obligations under them, to the SLGA or to any other similar body responsible for the administration and governance of golf in Scotland at a national level.
Governing law and jurisdiction
This legal notice shall be governed by and construed in accordance with Scots law. Disputes arising in connection with this legal notice shall be subject to the non-exclusive jurisdiction of the Scottish courts.

SGU Privacy Policy

The Scottish Golf Union Limited (“We”) are committed to protecting and respecting your privacy.
This policy (together with our terms of use sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.  Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purpose of the Data Protection Act 1998 (the Act), the data controller is the Scottish Golf Union Limited of The Dukes, St Andrews KY16 8NX.
Information we may collect from you
We may collect and process the following data about you:
Information that you provide by filling in forms on our site www.scottishgolf.org (our site). This includes information provided at the time of registering to use our site or a particular feature of our site, information provided pursuant to the use of or access to the Central Database of Handicaps (the “CDH”) by either yourself or another user of the CDH, subscribing to our e-bulletin service, posting material or requesting further services. We may also ask you for information when you enter a competition or promotion and when you report a problem with our site.
  • If you contact us, we may keep a record of that correspondence.
  • We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
  • Details of transactions you carry out through our site and of the fulfilment of your orders.
  • Details of your visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data and the resources that you access.
IP addresses and cookies We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.
For the same reason, we may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service. They enable us:
  •  To estimate our audience size and usage pattern.
  •  To store information about your preferences, and so allow us to customise our site according to your individual interests.
  •  To speed up your searches.
  •  To recognise you when you return to our site.
You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of our site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our site.
Where we store your personal data
The data that we collect from you may be stored and/ or processed by staff who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the hosting of our site and/ or provision of support services. Personal data relating to you which is submitted pursuant to the use of or access to the CDH may, pursuant to our terms of use, be made available for processing by users of the CDH. By submitting your personal data, you agree to this storing and/ or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Uses made of the information
We use information held about you in the following ways: To ensure that content from our site is presented in the most effective manner for you and for your computer.
  •  – To provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes.
  •  – To carry out our obligations arising from any contracts entered into between you and us.
  •  – To allow you to participate in interactive features of our service, when you choose to do s
  • To notify you about changes to our service.
  •  – To maintain and keep updated the CDH (including by viewing any personal data held on the CDH in respect of you) and to transfer and process that information pursuant to our terms of use.
  •  – To assist with the identification and monitoring of information and trends relating to golfers including handicap, age, gender, area of residence, golfing performance, golf club membership, and such other data of a similar nature, of golfers when viewed as a group (which information is to be used for the purpose of tailoring the delivery of golfing related services provided by us).
We do not disclose information about identifiable individuals to our advertisers, but we may provide them with aggregate information about our users (for example, we may inform them that 500 men aged under 30 have clicked on their advertisement on any given day). We may also use such aggregate information to help advertisers reach the kind of audience they want to target. We may make use of the personal data we have collected from you to enable us to comply with our advertisers’ wishes by displaying their advertisement to that target audience.
Disclosure of your information
We may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006. In circumstances where clause 9 of our terms of use applies, we may transfer your personal information to the Assignee (as such term is defined in the terms of use).We may disclose your personal information to third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of the Scottish Golf Union, our members, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
Your rights
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data.  You can also exercise the right at any time by contacting us at Scottish Golf Union, The Dukes, St Andrews KY16 8NX.
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates.  If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.  Please check these policies before you submit any personal data to these websites.
Access to information
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of ?10 to meet our costs in providing you with details of the information we hold about you.
Changes to our privacy policy
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail.
Contact Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to Scottish Golf Union, The Dukes, St Andrews KY16 8NX.